Operations Manager

Location:
Sydney, New South Wales, Australia
Department:
Operations

Your Responsibilities

With internal support from an Admin Assistant, the Office Manager will be overseeing and ensuring smooth and efficiency business and office operations from a higher perspective. Key duties are included but not limited to the following aspects:

 

HR function:

· Support HRBP in China on local hiring processes and HR related duties.

· Perform pre-screening and initial assessment of candidates and report to the associated line managers.

· Prepare offer letter, employment contract and manage new starter onboarding.

· Conduct and oversee KPI performance management for the Australian team.

· Verify employee reimbursement and proceed payment accordingly.

· Manage employee information and improve file management.

· Keep regular communication with HQ to facilitate company-wide HR related policies and programs.

· Initiate and arrange employee activities, such as family day, birthday celebration, team building activities.

Our Requirements

· Provide support to the local sales team, this include response to client’s sales inquiries, prepare quotation and coordinate with the warehouse in the order processing phase.

· Working closely with the production team in China to conduct monthly sales report and estimation to support production planning and maintain a healthy and safe inventory level.

· Manage company bank account, verify payment request and proceed the payment accordingly.

· Monitor company bank transactions, including AR and AP reports.

· Support marketing and co-marketing activities in terms of providing necessary product sample, freebies and marketing materials.

· Review, allocate and proceed with other general office operation requests such as business trip arrangement, after-sales service, warehouse, contracts.

·  At least 3 years of experience in a similar office administration or management role.

·  A degree or qualification in HR will be a strong plus.

·  Understand general office operations and related compliance in Australia.

·  Strong organisation skills with proven experience in working efficiently across different business units, with both local team and oversea HQ.

·  Detail-oriented, resourceful, confident with the ability to influence people.

·  Excellent communicator with bilingual skills in Mandarin and English.

·  Hard-worker who can solve problem and demonstrates team work spirit.

·  A valid and clean driver license.

·  Proficient user of MS Office Suite.