Operations Manager

Sydney, New South Wales, Australia

Your Responsibilities

With internal support from an Admin Assistant, the Office Manager will be overseeing and ensuring smooth and efficiency business and office operations from a higher perspective. Key duties are included but not limited to the following aspects:


HR function:

· Support HRBP in China on local hiring processes and HR related duties.

· Perform pre-screening and initial assessment of candidates and report to the associated line managers.

· Prepare offer letter, employment contract and manage new starter onboarding.

· Conduct and oversee KPI performance management for the Australian team.

· Verify employee reimbursement and proceed payment accordingly.

· Manage employee information and improve file management.

· Keep regular communication with HQ to facilitate company-wide HR related policies and programs.

· Initiate and arrange employee activities, such as family day, birthday celebration, team building activities.

Our Requirements

· Provide support to the local sales team, this include response to client’s sales inquiries, prepare quotation and coordinate with the warehouse in the order processing phase.

· Working closely with the production team in China to conduct monthly sales report and estimation to support production planning and maintain a healthy and safe inventory level.

· Manage company bank account, verify payment request and proceed the payment accordingly.

· Monitor company bank transactions, including AR and AP reports.

· Support marketing and co-marketing activities in terms of providing necessary product sample, freebies and marketing materials.

· Review, allocate and proceed with other general office operation requests such as business trip arrangement, after-sales service, warehouse, contracts.

·  At least 3 years of experience in a similar office administration or management role.

·  A degree or qualification in HR will be a strong plus.

·  Understand general office operations and related compliance in Australia.

·  Strong organisation skills with proven experience in working efficiently across different business units, with both local team and oversea HQ.

·  Detail-oriented, resourceful, confident with the ability to influence people.

·  Excellent communicator with bilingual skills in Mandarin and English.

·  Hard-worker who can solve problem and demonstrates team work spirit.

·  A valid and clean driver license.

·  Proficient user of MS Office Suite.